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Serving on a condominium board is one of the most meaningful ways to contribute to your community. In Calgary, board members play a key role in protecting property values, maintaining common areas, and ensuring that the condominium corporation operates in compliance with Alberta’s Condominium Property Act.
A condominium board of directors is the governing body responsible for managing the affairs of the condominium corporation. Board members are elected by unit owners and work together to make decisions about finances, maintenance, bylaws, and long-term planning.
Under the Condominium Property Act, every director must act honestly, in good faith, and in the best interest of the corporation.
Financial Management
Board members oversee the financial health of the condominium corporation. They review and approve annual budgets, set condominium fees, and ensure that the Reserve Fund is properly maintained to cover future capital expenses.
Professional management companies assist boards with financial planning, reporting, and long-term forecasting to ensure transparency and accountability.
Maintenance and Property Care
Board members are responsible for maintaining all common property, including building structures, mechanical systems, landscaping, and shared facilities. Their duties include scheduling regular maintenance, selecting qualified contractors, and ensuring all work meets proper standards.
Major maintenance projects and budgets require owner approval at annual general meetings, where boards present maintenance plans, review financial statements, and seek authorization for significant expenditures. Regular inspections and long-term maintenance planning help preserve property value and prevent costly repairs.
Certain decisions, such as amendments to bylaws, substantial changes to common property, or major capital projects, must be approved through a special resolution, which requires the support of at least 75% of eligible votes representing 75% of unit factors.
The board must enforce the condominium’s bylaws and community rules fairly and consistently. This includes managing issues such as parking, noise, and renovations.
All enforcement actions must follow the procedures outlined in the Condominium Property Regulation to ensure fairness and transparency.
The board must operate in accordance with Alberta legislation. This includes maintaining accurate records, updating corporate filings, holding annual general meetings, and keeping appropriate insurance coverage.
Boards also have a duty to protect owners’ privacy in compliance with Alberta’s Personal Information Protection Act (PIPA).
President: Leads meetings, sets agendas, and acts as the main contact for the management company.
Vice President: Supports the president and oversees special projects when needed.
Secretary: Records meeting minutes, manages documents, and ensures proper communication with owners.
Treasurer: Reviews financial reports and ensures that budgets and expenses align with the corporation’s goals.
Condominium board members play a vital role in maintaining their community’s financial stability and long-term value. By understanding their responsibilities and working with experienced property managers, boards can ensure that their condominium remains a safe, well-maintained, and desirable place to live.
As a leading Calgary condominium management company, UrbanTec provides professional property management services that support boards and owners at every stage. From financial planning and maintenance coordination to governance and communication, we help your community thrive and your investment stay protected.
