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A tenant’s move‑out is an important milestone in a property’s lifecycle. For condominium boards and individual owners, this is the time to ensure the unit and common areas remain in excellent condition and ready for the next resident. A clear, consistent process helps protect your investment and maintain the value of the property.
Here are key things every owner or board should check when tenants move out:
1. Conduct a detailed inspection
Walk through the unit carefully, ideally with the outgoing tenant present. Look for any damage beyond normal wear and tear—scratches on floors, holes in walls, broken fixtures, or appliances that no longer work. Take photos and notes to document the condition for your records.
2. Verify that repairs and maintenance are complete
Confirm that the tenant has addressed any agreed‑upon repairs. Check plumbing, electrical, and HVAC systems to make sure everything is functioning properly. This step can help prevent costly surprises later.
3. Ensure cleanliness and compliance
The unit should be cleaned to a move‑in standard. Look at flooring, windows, bathrooms, and kitchen areas. Remove any remaining personal belongings or garbage. If the unit is part of a condo corporation, make sure all bylaws regarding move‑outs were followed (such as elevator bookings or damage deposits).
4. Check keys, fobs, and access cards
Collect all copies of keys, fobs, garage remotes, or access cards. Missing items should be noted, as replacements can be costly and affect building security.
5. Review outstanding balances or fees
Ensure that rent, utilities, or other charges are fully settled before releasing a security deposit. Clear documentation at this stage prevents disputes later.
6. Plan for next steps
Once the inspection is complete, address any repairs immediately so the property is ready for marketing or a new lease. A well‑maintained unit will attract high‑quality tenants faster.
At UrbanTec, we support boards and owners every step of the way.
From move‑in to move‑out, our team ensures your property is well‑managed, your investment is protected, and your community remains a place residents are proud to call home.
If you have questions about managing tenant transitions or need professional support, feel free to reach out to us anytime.
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